Time, PTO, expenses, and HR backup before payroll gets messy

Timeclock/HR gets labor and people paperwork ready before payroll, reimbursement, or compliance review. Employees clock and code time to projects, service calls, estimates, or overhead work; foremen and payroll reviewers clean up the week; managers see who is off; and HR/accounting keep expense backup, receipts, safety records, policies, and employee files attached to the people who own them.

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How time and HR work move from field entry to review

Employees code time to the work that caused it

Clocking in is only half of it. Field employees need to say whether the hours belong to a project, service call, estimate, overhead work, or a break so nobody rebuilds payroll and job cost from memory on Friday.

Clock in, clock out, and manage breaks
Code hours to project, service, estimate, or overhead targets
Review the weekly timesheet before it is submitted

Timeclock dashboard — The employee dashboard keeps clock status and the timesheet together.

Foremen and payroll reviewers clean up the week before export

Company and crew timesheets give reviewers a place to catch missing rows, wrong job codes, rejected sheets, daily overtime, and submitted hours before payroll turns a field mistake into a pay problem.

Review crew and company timesheets by week
Edit rows, add rows, delete bad rows, and correct coding
Certify, reopen, approve, reject, or bulk approve when the record is ready

Company timesheets — The company view is set up for approving and kicking back timesheets.

PTO shows who is unavailable before the schedule is guessed

Time off affects the crew plan. Managers need the dates, status, paid/unpaid split, approver trail, and balance ledger while they decide whether the crew plan still works.

Request, approve, deny, or cancel PTO
Check who else is off that week
Use balance history before approving paid time

PTO calendar — The PTO screen turns time off into a workforce decision.

Expenses get reviewed as receipts come in

Reimbursements and company-card rows carry employee, merchant, amount, receipt state, job or overhead coding, and review status so accounting can see what is missing before closing the month.

Track reimbursement and company-card activity
See missing receipts and pending reviews by employee
Build report packets, import card CSVs, and manage issued cards

Company expense accounts — Expense accounts make receipt and card cleanup visible before accounting has to chase it.

HR library keeps the current policy in the field

Handbooks, PTO policies, safety documents, receipt rules, and new-hire paperwork need version control and an obvious place to live. The HR library keeps the current document, category, version, effective date, and replacement action together.

Publish current policies and forms
Track category, version, and effective date
Replace documents and keep the earlier versions

Employee files separate visible records from HR-private backup

Certifications, licenses, onboarding packets, payroll records, and HR-private documents do not all belong in the same pile. Employee Files keep who can see it, expiration, category, and status clear for each person.

Store employee-visible and HR-private records
Track certifications, licenses, onboarding, and compliance files
Show current, expiring, expired, missing, or archived status

What is in it

Time capture

Tie employee time to the job or work that created it.

Clock in and out Capture timestamp, work context, location, notes, and active status.

Manual correction Request or make corrections, with the change history kept.

Work allocation Code time to a project, service ticket, estimate, or overhead.

Employee dashboard Show current clock state, recent entries, PTO, expenses, and personal actions.

Timesheet review

Move raw time through employee and company approval.

Timesheet assembly Group entries into review periods and employee totals.

Submission and approval Track draft, submitted, approved, rejected, and correction states.

Company review Filter employees, exceptions, job ties, signatures, and payroll readiness.

Audit trail Keep who approved, when, what changed, and the signatures.

PTO, expenses, and HR

Keep HR paperwork next to time.

PTO requests and balances Request, review, approve, deny, and maintain balance-ledger history.

Expenses and receipts Capture reports, card/import items, categories, receipts, review, and follow-up.

HR document library Maintain employee files, document versions, controlled visibility, and acknowledgements.

Policy acknowledgement Send out policies and keep each employee's signed acknowledgement.

Actual Timeclock and HR screens with demo workforce data

Timeclock dashboard with clock status and employee timesheet — The employee starts from current clock state and the week that will turn into payroll review.

Company timesheets with certified employee rows and reviewer actions — Company review shows who is pending, who was rejected, the hours by job/service code, and the approve/reject controls before payroll is trusted.

PTO calendar with a pending time off request and balance — PTO is reviewed against dates, balance history, paid/unpaid treatment, and who else is off that week.

Company expense accounts with card, reimbursement, receipt, and review totals — Expense accounts show open reimbursements, issued cards, missing receipts, what is waiting on review, and report and import controls on the same screen.

HR library with handbook policy and receipt requirement documents — The HR library keeps current handbooks, policies, forms, effective dates, versions, and upload/replacement actions available to the workforce.

Employee files with certifications, licenses, onboarding, who can see each one, and expiration — Employee files separate HR-private backup from employee-visible records and make expiring certifications visible before they surprise the office.

Timeclock overview — The timeclock dashboard shows who is clocked in, timesheets, PTO, expenses, and HR items to handle.

Clock actions and work targets — Every clock-in is coded to a project, service ticket, estimate, or overhead.

Timesheet approvals — Timesheets move through submission, certification, company review, and approval.

PTO requests and calendar — PTO requests, balances, approvals, and the people-off calendar.

HR files expenses and safety — Employee documents, expenses, receipts, policies, and safety records sit next to time.

Timeclock settings and integrations — Set company time rules, live updates, and integrations.

Who uses it

Capture Time

Employees clock in/out, start/end breaks, choose the right work target, and build timesheets without paper cards.

Review before payroll

Managers review my/company/crew timesheets, edit grids, add/delete rows, certify, reopen, approve, reject, and bulk approve.

Keep HR-adjacent Records Close

PTO, HR files, employee files, expenses, receipts, safety records, user requests, and report packets live in the same workforce area.

Workforce questions contractors have to answer

What You Need	How Build Daily Handles It
Clock status	Yes Shows whether employees are clocked in and gives them a place to start, stop, break, and review their week.
Job and service coding	Yes Lets time be assigned to projects, service work, estimates, or overhead so labor does not arrive as uncoded hours.
Crew and company review	Yes Gives foremen, HR, and payroll reviewers weekly grids with submitted, certified, approved, rejected, and reopened states.
Timesheet corrections	Yes Supports row edits, add/delete row cleanup, certification, reopening, approval, rejection, and bulk approval before payroll review.
PTO and people off	Yes Shows pending time off, paid and unpaid days, approver status, who else is off, and the balance ledger.
Expense cleanup	Yes Tracks reimbursement and company-card totals, missing receipts, open employee accounts, imports, report packets, and review state.
HR library	Yes Keeps current policies, handbooks, forms, safety documents, receipt rules, versions, effective dates, and upload/replacement actions together.
Employee files	Yes Stores employee documents with category, who can see them, expiration, and status so HR-private and employee-visible documents stay separate.
Safety and requests	Yes Keeps safety reports and employee requests near the Timeclock/HR workspace instead of spreading them through email.
Admin controls	Yes Gives admins settings, report queues, job code search, card management, import and export, and views limited by role.

A week of labor and people paperwork

The Employee Records the Day

Hours are clocked and coded while the work is still fresh, with breaks and work targets captured before the week becomes a reconstruction project.

The foreman or reviewer checks the week

Crew and company views show submitted sheets, certified sheets, rejected sheets, row-level coding, daily totals, and actions for approving or sending work back.

PTO is handled with the labor plan in mind

Time-off requests are reviewed against dates, balance, paid/unpaid treatment, and who else is away before the schedule is assumed to be covered.

Expenses move from receipt to accounting task

Reimbursement and company-card activity is grouped by employee with missing receipts, open dollars, review state, card assignment, report building, and import controls visible.

HR keeps workforce paperwork attached to people

Policies live in the library. Certifications, licenses, onboarding acknowledgements, and HR-private backup stay on the employee file with who can see them and when they expire.

Payroll and Accounting Get Fewer Surprises

Labor, PTO, receipts, and employee records get reviewed before they turn into payroll disputes, uncoded job costs, or month-end cleanup.

Timeclock and HR by task

Timesheets

My Timesheet Employee clock status, breaks, job coding, weekly rows, and submission status.

Crew Timesheets Foreman review for the people they supervise.

Company Timesheets Org-wide weekly review with pending, certified, rejected, approve, reject, reopen, and bulk-approval actions.

PTO

PTO Requests Employee requests with dates, paid/unpaid days, status, comments, and approver trail.

PTO Calendar Who is off each week, so you see labor coverage before work is assigned.

PTO Management Admin review, balance adjustments, ledger history, reports, and request handling.

Expenses

My Expense Report Employee reimbursement and company-card rows with receipt and coding cleanup.

Company Expense Report Employee expense accounts, issued cards, missing receipts, open totals, review queues, CSV import, card management, and report packet controls.

HR

HR Library Current policies, handbooks, templates, safety documents, categories, versions, and effective dates.

Employee Files Certifications, licenses, onboarding records, employee-visible files, HR-private files, expiration, and status.

Safety and Requests Safety reports and employee requests kept close to workforce records and HR follow-up.

Controls

Settings Role-gated configuration for Timeclock/HR behavior.

Target Search Project, service, estimate, and overhead lookup used when coding labor or expenses.

Report and export actions PTO reports, expense packets, card CSV import, and review/report queues where available.

What changes during the week and how Timeclock/HR keeps it reviewable

Payroll Week Cleanup

Employees code time to the job, service call, estimate, or overhead bucket.
Foremen review crew sheets and send bad rows back before payroll sees them.
Payroll reviewers approve the company week when submitted hours and job coding are clean.

PTO Coverage Decision

The employee requests time off with dates and paid/unpaid treatment.
Managers check who else is off and the balance history.
Approve or deny with the labor plan in view, before the crew is already short.

Receipt and Card Follow Up

Employee expense rows carry merchant, amount, company card or reimbursement, receipt state, and job/overhead coding.
Accounting sees open employee accounts, missing receipts, and what is waiting on review.
Reports, imports, and card management stay in the same review desk.

HR Files Up to Date

Current policies and forms are kept in the HR library with the version and effective date.
Employee files identify certifications, licenses, onboarding, private records, and expiring status.
Safety reports and employee requests stay close to the workforce record.

Walk Through Time, PTO, expenses, and HR backup before payroll gets messy

We will walk through it using the way your company handles the work today.

See It with Your Work